Room Request Guide
Astra Schedule website: https://www.aaiscloud.com/UArizona_UAHS/Default.aspx
Student Organizations: Room Request Instructions
Updated 9/29/2021:
You must schedule a student event at least 2 weeks prior to the event
Step 1: Check room availabilities.
Use the Astra calendar for this: https://www.aaiscloud.com/UArizona_UAHS/Default.aspx. After logging in with your UA credentials, look at the top left corner. Click calendar -> scheduling grids. From you here can browse specific dates and times to see what rooms are available.
Step 2: Fill out the event request form on Astra.
There is no longer a need to fill out a Special Events Request Form on a different website. Everything you need is now on Astra!
Google Chrome is the best browser to use for this.
This form can be found in the top left corner under Events -> Request event.
Step 3: Receive a submission receipt to your email.
The amazing Erik Garber also recorded a video tutorial for you all. It also includes some additional details about requesting funding for food and submitting your event to the weekly IG announcement list that is sent out every Sunday.
Questions specifically about room booking are best directed to PBC-StudentRequests@email.arizona.edu. Other questions about the process can be directed to the MSG Secretary (secretary@uacomps.org).
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Helpful links and contacts
Astra calendar
https://www.aaiscloud.com/UArizona_UAHS/default.aspx?home
Event Submission
https://app.smartsheet.com/b/form/acac8f5f75b94d96945311b051bcdf29-Event
School’s Web Page for Special Events
https://phoenixmed.arizona.edu/special-events
School’s Special Event Toolkit
https://phoenixmed.arizona.edu/events-toolkit
Aaron Sheet’s email: https://phoenixmed.arizona.edu/special-events
Special Events Team email: specialevents@email.arizona.edu